Top Tips

now browsing by category

 

Fall 2017 Release – New Calculation Method for Variance Reporting

Our latest change to Variance Reporting brings even more flexibility to the Variance Analysis process.

Fall 2017 Release – Contact Options for Support

This configuration option allows for more flexibility in how your Users can contact first-level responders to questions about iSite.

Fall 2017 Release – CLIN Support

Adding CLIN tracking to iSite provides an additional level of aggregation for reporting, making it easier for your PMO to analyze planning and spending.

Fall 2017 Release – Additional Info When Estimating With Employees

With this new option, more information is at the fingertips of your Estimators than ever before, allowing for better informed decision-making.

Turn Reactions into Decisions

We are surrounded by data more and more each day and we’ve been told that this data should help us make smarter decisions; but do you feel like you have been given the space to stop reacting?  Are you making smarter decisions? Or are you still trapped in urgent rapid-fire reactions?

This is especially true when it comes to executing on your task management after phase-in, after the first few months of performance and as the years progress.  At each trigger point, your PMO should be reducing reactions and should be smoothly executing on your tasks in a predictable and ever improving manner.  And one way to accomplish this is to implement systems that allow for increased collaboration and transparency.  Systems that automate data collection and administrative tasks so you can think critically about the important items.

PMO systems should allow you to pinpoint higher priorities, flag urgent items, and get ahead of issues before they paralyze your organization.

Data collection and analytics need to be core features of your next PMO system so you can turn your reactions into decisions.

Learn how iSitePMO can help you, email us at marketing@isitellc.com.

Increase Your Productivity

It’s another Friday, what did you accomplish this week?  Were you all over the map? Did you feel like you could never get caught up?

We are all busier than we have ever been, and our schedules are often interrupted or off track with our coworkers.  But there are some easy steps you can take to ensure that you are at your productive best, no matter what your schedule looks like.

Implementing the right systems, following the right steps to plan, execute, control and close tasks, and being aware of where your hours go will help increase your productivity.

Find a support system that works for you, on your time!

scheduling-your-day-infographic_1.jpg

Boosting Your Reports with Data Visualization

You’ve taken the first step and are now using a centralized tool for round out the functionality of your PMO systems, and the biggest benefit so far? Reports, near instant, informative reports at your fingertips.

Now, what do you do with your free time?  Make your reports shine.  Now that you are not swamped with report creation, you can now take a step back and make sure that your reports quickly and easily communicate your data, highlight important details, and engage the recipient.

The folks over at HubSpot have a free web guide to help you become a data-visualization wizard.  Your PMO will shine, your client will be wow-ed.  What could be better?

Lesson Learned: Keep on Learning!

As the folks over at Harvard Business Review remind us lifelong learning has a wide-ranging positive impact on our day-to-day, relationship and lifetime success.

And I would add to this list that continuous learning also helps your career success. Of course, this means we all need to free our over-booked work-selves up enough to learn from past performance and evaluate data to the point that we can take off any blinders and evaluate lessons learned.

Implementing smart systems is a great first step to achieving this goal.  Remember a system is more than tools you purchase, more than the process you put in place, more than employees you hire; a system is all of these and more.

Take a Program Management Office, for example. If you are a small Government contractor you might only have one PMO dedicated to one contract, but if you are on the medium to large side you are likely trying to balance several PMOs all with different contract goals, deadlines, and requirements.

How to you make sure that seemingly disjointed PMOs are not making it impossible for you to keep on learning and improving?

Create an organization-wide PMO system.  Take ownership of your successes and identify and rectify deficiencies before they become uncontrollable.

Set yourself up to be a lifelong learner.

Let History Be Our Guide to Contract Management Success

How do Contract Officers set themselves up for success for their next contract? When do they start evaluating ways to improve performance? When do they start planning for the next time?

Day one of your current contract.

From day one Contract Officers and their team should be measuring data that can be tracked historically, that can show patterns, that can help them sit back and determine what went right, what went wrong, and what could go much much better (and using smart tools to help you collect, report on and review this data).

Set smart metrics, collect as much data as you can, and most importantly review the data at regular intervals.  Ask questions, don’t assign blame. Consider false positives and false negatives.

Setting historical tracking and reviewing standards at the start of a contract will help establish a firm culture of improving performance as a team rather than assigning blame to a specific group or individual.

And all of this hard work and attention to continuous evaluation will lead up to a contract post-mortem which is the second critical step towards contract management improvement.

Our friends at HubSpot give a great overview of what a stellar post-mortem should look like.

And don’t worry even if you are well into your second or third contract year it is never too late to start setting the baseline for how to improve for your next contract.

Top 3 Ways to keep your PMO on Track

The best time to start thinking about winning your re-compete? The day you win the first award.  Keeping your PMO on track from the first day will keep your competition at arm’s length and will help ensure that your Government client has only good things to say about your performance.

Here are just three ways that iSite can help you keep your PMO on track as you manage your contract tasks.

  1. Workflows

Smart workflows keep your systems and steps moving forward.  There are assigned responsibility, defined actions, and specific steps. In a solid workflow, there is no worry about a missed action and there is redundancy built in so there is no unforeseen delay.

 

Using workflows will help you show progress and will help you engage in a smart way with your Government clients.

 

  1. Eliminate Data Delay

iSite is a neutral system that allows appropriate users to access data they need in order to do their jobs in an efficient and smart way. By pushing data into iSite, your systems of record are not impacted, your team in charge of maintaining your systems of record don’t have to be sidetracked in order to respond to data requests and appropriate users have instant access to the data they need in order to answer client questions and manage their tasks.

  1. Capture and Review Historical Data

Improving performance is a great goal, but unless you have a tool that allows you to capture and evaluate historical past performance you are not using data to make improvement decisions. By taking advantage of one system to manage your tasks you are setting your team up for success when it comes to critical post-mortem conversations.