August, 2016

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Plot Your Course – Prepare for Adjustments

The question is how often do you adjust?

 

In the realm of financial decisions do you wait until the month closes or do you (can you) adjust in real time?

 

How to you balance the desires of your PMO and Executives with Accounting?

 

Accountants want to wait until financial data is closed before making any decisions.  Closed data is final, accurate, reliable.

 

PMOs and Executives want to be able to make planning decisions faster, smarter, with data rather than assumptions.

 

And neither group is wrong, we just need to add some additional parameters to bring everyone Adjusttogeather.

 

The first is using a PMO System that clearly identifies interim data for what it is. Interm. And you need to create a company culture where everyone understands and is comfortable with using interim data for short-term adjustments.

 

This means making sure that Accounting trusts that long term planning is still going to wait for closed data and that they will not be held accountable for interim data.

 

It also means that your PMO understands that just because data is available in the interim, and just because they manage employees, hours and tasks in real time; it does not mean that every decision should be made based on this type of data.

 

Finding the balance between smart short term decisions and strategic long-term planning can exist, and if your PMO System is still weighed down by the delay of closed data email us at marketing@isitellc.com to see how we can help.

Top 5 Reasons to Not Build In-House

  1. You are not a developer

We thought we would start with an obvious one, but you are probably going to counter with ‘but we have a tech team on staff!’.  Great, and we are sure they are wonderful but are they subject matter experts? IT staff usually have broad knowledge to match their wide variety of responsibilities for your organization. What will their learning curve be to fully understand the problem you are trying to solve in order for them to develop a perfect solution? Not to mention, do they have the time?

 

  1. Outsourcing takes to much time

Okay, so we’ve talked you out of using your internal staff. Easy enough, you will outsource the development of your home built system to another firm.  They are experts and they get paid to develop tools for people, it is their only job.  But we still have the learning curve issue, and add to that the extra effort it will take to communicate and coordinate.  Then there is the cost, and if you think it is just a one time cost versus monthly or annual subscription fees keep reading.

 

  1. The cost to maintain it is grossly underestimated

You have crunched the numbers and yes, building your own system is going to be expensive, but it is yours and if you compare your one-time build it cost to the monthly bills you would get from a SaaS provider, let’s say over the next 5 years, well it is a no-brainer.  And we would agree with you except you have forgotten something, the cost to maintain your system is usually 75% of the total cost of ownership. You will need to correct bugs, modify it for changing business processes, perfect it over time, and enhance it.

 

  1. Security is a moving target

And keeping you data in your newly built system secure is a constant and costly effort. You also have to consider any security requirements or concerns your clients might have if you are using your system to deliver a service to them.  For those in the Government market, a move towards FedRAMP security for your system can cost a hundred thousand dollars, minimum.

 

  1. Code bases evolve and degrade

Here is the crux.  Let’s say you have developed your own tool, put up with the issues of bug fixes and the extra cost of enhancements once you really started getting your hands dirty with the product, awesome you’ve made it past many hurdles.  But what happens when your code base is no longer compatible with other systems? Are you prepared to go through the whole development cycle again?

 

A SaaS provider can take all of these burdens away from you and your team.  Especially SaaS providers that are subject matter experts.  Think about it, it is their job to make sure they are delivering a tool that works, is secure, is current, and has continued enhancements and improvements.  If they couldn’t knock all of these things out they would be out of business.

I had no idea iSite did that – Revised

We are happy to announce that iSite keeps on adding enhancements, updates, and new features to our PMO platform.  Most recently we have added more prominence to revision or modification numbers; you know those numbers that help keep you on track when the Government adds task scope after you won the award.

 

Now for those of you who are familiar with iSite, you are right, we have always had this capability, but what is new is the way we are displaying them and controlling them.

 

Rev Mod Number Highlight

Rev or Mod numbers are highlighted in their own bubble

These numbers are now highlighted anywhere a task number is displayed in their very own bubble.  No need to search or dig into data to try and capture what task revision you are viewing.

 

We have also added new functionality on how you can control adding revision numbers to a task.  These numbers can be set to auto-generate based on criteria set up for a workflow or administrators can edit the revision number.

 

Finally, to help streamline even more process in your PMO if an admin changes any task properties they Rev Mod Auto Confirmwill be prompted to save these modifications as a new revision.

 

 

Increasing efficiency, automating actions and helping your PMO with improved process is all in a days work for your team here at iSite.

 

Email marketing@isitellc.com to learn more.

Ready to print?

Are you sure? You’ve checked that you have the correct version of the document open and you do so hit print…

When you get to the printer it is spitting out twice as many pages as you thought it should, crap you realize you forgot to make sure that you set it to fit to one page.

Okay, back at the computer, you’ve set it to fit to one page.

This time when the printer spits out your document the data is so small that not even the person with the best eyesight in the company will be able to read it.

Maybe if you switch page orientation.

Nope, that just made the print even smaller.

Wasted Time

Don’t waste time configuring a print-ready report!

Maybe if you expand the margins, or if you play with how many pages it fits too?

Nope, now the data bleeds over pages and it is impossible to line up the proper headers from the first page to the second.

Okay, what if you repeat the top row on each page? And add gridlines? Yes, that’s looking better (you’ve even remembered to view the print preview this time!).

Back to the printer. But where are the other worksheets, why did it just print the first one?

Once again back at the computer, you have remembered to print the entire workbook this time and on your walk back to the printer you realize you have just wasted countless sheets of paper and an hour of your day printing one report for a meeting you are now going to be late for.

One of the best features of many SaaS tools is the amount of data they can hold, manipulate, and report on for you and your team. The information displays great in the system, but extracting it for meetings, to file away, to send to your client, or just to take it offline can be one of the most frustrating parts of your day. Be sure to ask your SaaS tool provider if they have made sure that their reports are print ready. This feature can often be overlooked during vendor selection, but when it comes to increasing efficiency and reducing your frustration it is a feature that is much appreciated.

Email makreting@isitellc.com to see how iSite’s print ready functionality can help you.

Nervous Tic

Prepare yourself, we are getting ready to set off your nervous tic.

Not on purpose, but rather because we are going to recommend something that might make you feel uncomfortable.

frog-48234__340You should grant customer access to your iSite instance.

There we said it and you read it. Are you twitching yet?

Keep reading. It will get better, we promise.

Remember iSite is a permission-based tool and iSite allows you to push only the data you want others to gain access to into your instance.

So you keep control or your data and AT THE SAME TIME empower COs to answer their own questions faster.

You get to stop reacting to last minute urgent requests, and they deliver answers up the chain more efficiently.

You can set up automatic delivery of reports, show draft information, and allow for access to final reports.

All of the sudden you are the proactive cost saving PMO that just became essential to helping your customer shine in their job.

Email marketing@isitellc.com to learn more.