June, 2016

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Trust. But Verify.

Trust

Trust prime contractor data, but verify through transparency.

Hours of preparation all to just click send and then….

Cross your fingers.

Hope for the best.

Trust your prime?

What if we told you that by implementing a security and permission based contract management tool your worries (okay maybe not all of them) could be eliminated?

Can you imagine? As a sub knowing that your prime got it right? Didn’t transpose any of your estimate numbers? Didn’t fudge your cost reporting?

If you listen closely you can hear a collective sigh of relief.

Email marketing@isitellc.com to learn more.

Does anyone really read the fine print?

Well, you should.

Take time to read the fine print or work with a partner who will help.

Take time to read the fine print or work with a partner who will help.

To save you some time we are here to let you know that a true contract management partner will be upfront about all associated costs and will also have features and functionality that will allow you to avoid costly fees with other systems that you might use.

But to save you some time we are here to let you know that a true contract management partner will be upfront about all associated costs and will also have features and functionality that will allow you to avoid costly fees with other systems that you might use.

For example most DCAA compliant timekeeping systems charge you per user, and every time you add a new task manager or resource to a contract your cost of that system increases.

Or think about your accounting system, we would be willing to bet that not only would it cost extra for new resources to access the system, but that your accounting team would fight pretty hard against giving access.

What you need is a system agnostic Government contract management system that gives you the integrated flexibility to add users at any time, with no extra fees.

Questions about how iSite can help you with cross-functional integration? Email marketing@isitellc.com

 

Join us on July 19th for a Conversation About Increasing Your Win Rate

All contractors face similar issues running and managing their PMO, but few contractors propose tools and systems as a part of their PMO strategy because they believe these add unnecessary costs.Win Rate

Join us for a conversation about how this type of logic is decreasing your win probability and learn how incorporating the right tool and taking the time to establish the right systems will not only reduce the overall cost of running your PMO but will also increase your chances of winning that next award.

 

 

I had no idea iSite did that!

Welcome back to our series on how iSite works and how you can make it work harder for you! As we’ve told you in the past the best and worst thing about building an agnostic contract management tool is that it can be tailored to fit any contractor or Government agency need.  All  our clients love what iSite does for them on a regular basis, but we have found that once folks get settled into their iSite routine they sometimes forget that there is more….

For this edition, we are looking into dates (not the dinner and a movie kind or the kind that grows on a datestree). You know what we are talking about, fiscal years, quarters, Government fiscal years, end of month, holidays.

We are sure that all these dates mean something to you, but do they mean the same thing to your CO? Do you find that you spend an extraordinary amount of time defining and explaining documentation based on the definition of a date?

Perhaps you have to create multiple estimates depending on the defined date range, or maybe you spend time reorganizing data into the format that you need.

Well, we have some good news.  With iSite, you can adjust your financial data view between Government fiscal year and calendar fiscal year at the click of a button.  Your estimates take on the appropriate view for the desired audience.  There is no double, triple entry.  There is no worry about transposing numbers when creating different views.

It is automatic.

To learn more about how iSite can help increase automation for your team email marketing@isitellc.com

Sometimes history should repeat itself

Take a look at this article about Performance-based Acquisition as it relates to the Government Contracting world.  A strong component of a winning proposal often deals with outstanding past performance and innovative solutions to common headaches in running government contracts.

Our iSite Contract Management software has been cited in numerous source selection statements as a “significant strength” in the Management Approach portions of proposals.

The best way to win your next contract is to implement these innovations on your current contracts.  When you raise the bar and provide best-in-class performance, you present a compelling argument to proposal evaluators as the right company with the right tools to do the job.

Can you be efficient AND productive? The answer might surprise you

 

The folks over at Freakonomics Radio spent a month on self-improvement tips including an episode on how to be more productive.

You can catch the podcast here, but we wanted to highlight a surprising morsel:

There’s actually a big tension and a difference between efficiency and productivity.

Go ahead, we will give you a second to have that one sink in.  tug-of-war-1013740__340

They further explain that increasing efficiencies is all about increasing automation, that is taking all of the thinking out of an action and productivity is about taking control again.

But do those things need to be at odds?  What about implementing a system that automates the repetitive tasks of contract management and alerts you to areas where you need to take action and control? Can automation of the mundane free your contract managers to be more productive at their jobs?

As we dig in further to the episode the answer becomes a clear and resounding YES! In order to become more productive, no matter the task, you need to embrace 8 essential skills.

Focus, Goal-Setting, Decision Making, Innovation, Absorbing Data, Managing Others, and Teams

By implementing a smart contract management tool that automates and integrates your contract funding data, workflows, and risk analysis your task managers are free to focus on areas that need improvement, identifying goals, making informed decisions, innovating for future bids, absorb data across systems (internally and externally), manage others and create the best team they need in order to succeed.

To learn how iSite can help you take advantage of automation to increase productivity and efficiency email marketing@isitellc.com.

I Had No Idea iSite did that!

Welcome back to our series on how iSite works and how you can make it work harder for you! As we’ve told you in the past the best and worst thing about building an agnostic contract management tool is that it can be tailored to fit any contractor or Government agency need.  All  our clients love what iSite does for them on a regular basis, but we have found that once folks get settled into their iSite routine they sometimes forget that there is more….

For this post, we are going to look at how our cost features integrate with our funding features.

As a heads up, this feature impacts our cost-plus contract audience the most.

First, congratulations are in order!  You won the contract and now have a stack of allocated funding for each task of your contract. You know how much money you have for each task and assume that you are spending it as predicted.

And, things have been chugging along smoothly.  Or at least that is what all of your task managers are reporting.

Nothing to set off any alarm bells, but you have a feeling….and decide to dig into your burn rates.

With one quick look into iSite’s integrated system, you review your burn rate and see that you are on track.

One less worry.

By taking advantage of iSite’s cross-modular integration you can easily evaluate your actual cost and predicted burn rates side-by-side with your available funding.

We might not all be boy scouts, but we all know the motto. boy-scout-316920__340

To learn more about how you can be prepared email marketing@isitellc.com

Data silos, more than a bad idea

Silos are by design a structure for storing bulk materials, in segregation from other materials; but I am sure you know that’s not what we are talking about here.

We are, in fact, talking about the sometimes good, sometimes bad organizational silo.

Organizational silos occur when groups do not share information that would be beneficial to the success of, well anything.

Now before you think we have turned all total transparency on you, don’t worry. The only data silo you need to avoid is the one that segments critical information from critical staff.

Unless you are using the right tool you are often put in a no-win situation: share everything and risk subcontractors learning your competitive advantage for future contracts. Share nothing and risk missing opportunities for improvement and stickiness.

A good contract management tool will create an environment with security permissions and controls that allow any user to only access the information that they need. And that is nothing short of win-win.

Send an email to marketing@isitellc.com to learn how iSite eliminates unnecessary data silos while still protecting data with permission based security.

Please stand behind the yellow line

Airports, the post office, passport control, the DMV, the bank, heck even the deli where you get your lunch.

We have all been there and we all know the drill:  you have to wait behind the line until you are called and you can never, ever, go behind the counter.

No one questions it.

It is natural.

Of course, no one enjoys waiting in line, but can you imagine the chaos if we didn’t follow these norms?

The same need for order and security applies to managing your contract.

Having granular security permissions allows your contract management team to determine who can see what, who can edit what, and what needs to be hidden or locked from whom.

Once you establish your security permissions you no longer have to worry about accidently sending incomplete or inaccurate data to your customer, access is maintained automatically.

And as we have seen with other features of contract management software automation reduces risk, increases efficiencies and helps you succeed.

Send an email to marketing@isitellc.com to learn more about how iSite can help keep your data secure.

Heads Up! It’s quarterly development release time again.

As you know, here at iSite we are always striving to add new features and functionality to your system. These updates allow our team to incorporate some of your common requests to make iSite work harder for you as well as back-end functionality and structure improvement so iSite continues to perform optimally in an ever-changing technical world.

After we roll out the new features we will post more in-depth details here on our blog so be sure to check the site in the next couple of weeks or send an email to marketing@isitellc.com requesting to be added to our monthly blog summary newsletter. We also keep our LinkedIn community updated so be sure to follow us on LinkedIn!

You will benefit many updates in one of our largest quarterly releases.  We’ve outlined 4 major items below.

new login screen

A sneak peak at the new login page

 

  1. Improved Navigation and Layout

This functionality update checks off the box of keeping iSite current to new best practices and standards for software tools including a huge step forward to iSite becoming responsive to any display or device you access your instance on, decreasing page size so speed is increased, and increasing useful content on internal pages.

We’ve reclaimed unused space and made iSite smarter,faster and more stable for our users.

  1. Milestones and Deliverables Module

We heard you!  And have built a specific module for milestones and deliverables.  Y199498-200ou can now take advantage date driven fields for all of the milestones your team needs to tackle to successfully execute on a task. You will be able to pull reports on start dates, and due dates to quickly establish the status of any milestone so your team can have focused and actionable conversations throughout the execution of the task specifically and contract at large.

We’ve eliminated clunky workarounds so you have a streamlined process to track all milestones for successful task completion.

  1. Updates to your Inbox

The team has made some small changes to your iSite inbox so it more closely adheres to industry best practices and standards.

  1. New Funding Obligation Functionality

Finally, specifically for our Government clients, we have added the ability to automate PR/PO creation and the ability to send this data to your ERP. This will eliminate custom workarounds and allow you to send batched data in file reports as you see fit.

Please let us know if you have any questions about our new product releases and remember to check out our new website and LinkedIn company page for all of the latest news and information.